Administration
Downshaw Lodge Care Home
Posted 2 months ago

Job Role: Administrator 

Pay: £13.75 per hour

Hours: 35 Hours per week (Mon-Fri in person) 

Job Description:

Overview

We are seeking a highly organised and detail-oriented Administrator to join our team. This role offers an excellent opportunity for individuals with strong office experience and a passion for supporting organisational operations. The successful candidate will be responsible for managing administrative tasks within a care home environment , maintaining efficient workflows, and ensuring smooth communication across departments. This paid position is ideal for someone who thrives in a fast-paced environment and possesses excellent computer skills.

Duties

  • Maintain accurate and complete financial records of the Care Centre in line with Company policies and procedures, using computer and manual systems
  • Prepare and issue regular Management Reports within prescribed timescales
  • Process receipts of monies against Service Users accounts.
  • Maintain records
  • Prepare and submit relevant Service User financial information to Head Office to ensure invoices to local Authorities are produced accurately and promptly.
  • Ensure invoices to Service Users are produced accurately and promptly.
  • Follow up settlement of same using manual records.
  • Ensure continuity of the Payroll
  • Arrange accurate calculation of gross wages on a weekly basis using computer and manual systems.
  • Maintain Staff attendance records
  • Maintain complete files for Service Users and Staff Members in line with the Company’s policies and procedures
  • Provide administrative/secretarial support to the Home Manager e.g. typing, filing, dealing with correspondence etc. within give timescales
  • Operate office equipment such as fax, photocopier and computer as required
  • Answer the telephone, respond to enquiries from Service Users and Visitors and direct enquiries in a friendly and efficient manner
  • Maintain stationery supplies Order and maintain records of Staff Members uniforms

Skills

  • Good numerical and word processing skills
  • Knowledge/experience of MS Word and MS Excel
  • Friendly, confident, well presented and customer focused
  • Professional telephone manner
  • Genuine interest in working within a caring environment
  • An appreciation of need for confidentiality
  • Good communication and organisational skills
  • Confident team player
  • Ability to work on own initiative

This role provides an excellent platform for career development within administrative support functions. The ideal candidate will demonstrate reliability, proactive problem-solving abilities, and a commitment to supporting organisational success.

If you feel you have the relevant skills for this role, please apply today. 

 

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